Cataloging Your Collection

In addition to insuring your collectibles, the best thing you can do to protect your investment is to catalog or inventory your collection. You can record on paper or on your computer but it is crucial to have the basic information about each piece you own. Keep a copy of your inventory, be it on paper or disk, on your safe deposit box or other secure, off-site location.

The following is a list of the type of information you want to retain (if applicable):

1) Item name, reference number, and description
2) Manufacturer name
3) Year of issue
4) Limited edition number
5) Special markings
6) Purchase price
7) Date purchased and dealer/seller name

Microsoft Access database software (part of Microsoft Office) includes pre-designed templates specifically for tracking various kind of collections. In some versions of Access, the templates are ready and waiting; however, in some of the newer versions, the templates need to be downloaded for the Microsoft website. You also may need to modify some of the field names to suit your purposes.

Collectify Collectors Edition This is for the serious collector and tracks every piece of information you could imagine, including insurance claims, reference material, provenances, etc. It can also organize your collections into separate catalogs. Free 30-day trial.

Collectibles Organizer Deluxe from Primasoft. Windows-based. Free trial download.

The Collectors FastTrack Cataloging and Inventory Software "BV" (TM) from the Antique and Art Information Network, Inc. Windows-based. Free evaluation copy available.

Collection Master from Novato Technologies is available in both a downloaded Windows version and an online version. Click on the desired version for a link to the separate sites.

Collectorpro Collection Edition from Collectorpro Software. Windows-based, downloadable program.